Creditors Clerk
REF: KK677
Market Related Salary
N1 City / Goodwood, Western Cape
Our client is recruiting for a Creditors Clerk to join their dynamic team. The successful candidate will be responsible for processing invoices, reconciling vendor payments and performing administrative functions.
RESPONSIBILITIES INCLUDE:
Managing Vendor portfolio:
Managing a list of vendors by ensuring that vendor details are updated regularly
Ensuring all vendors are paid monthly and timeously
Liaising with vendors on administrative matters pertaining to vendor accounts
Processing invoices :
Accurately capturing and/or verifying invoices on the system
Accurately matching invoices to related purchase order
Ensuring that non-order invoices are properly authorised
Ensuring that invoices comply with VAT legislation, and understanding how to apply VAT legislation (especially with foreign payments)
General Ledger allocation and correction of incorrectly costed items by preparing the relevant journal entries
Attending to price and/or quantity queries, as well as any other invoice and payment related query that may arise, and resolving them
Dealing with suppliers as well as line personnel regarding payments as per supplier statements and relevant invoices
Performing reconciliations on vendor accounts :
Accurately matching invoices to supplier statements
Ensuring that totals of invoices and statements correspond
Preparing and presenting vendor balance and any documentation required to complete payment
Reconciling vendor balance to supplier statement
Following up on reconciling items
Preparing a full payment pack for review and release by Managers on the bank, and dealing with subsequently arising matters
Meeting monthly reconciliation deadlines and managing throughput during the month to avoid bottle necks. Good planning is essential
Vendor payment:
Loading payments on the system
Being aware of the risks involved when dealing with supplier banking details (prevalent scams, schemes and typical ways that fraud may be committed) and how these are addressed by controls and review
Ensuring that payment details and accompanying creditors reconciliation and supporting documents are presented for Team Leader review
Confirming that all payments loaded have been processed through the bank before the daily cut-off
Ensuring that all payment deadlines are met
Performing administrative functions :
Handling all account queries and bringing urgent matters under attention of relevant senior personnel
Recording query information and filing documentation and correspondence
Filing documentation :
Filing documentation in relevant files and preparing documentation for archiving
Assisting with annual preparation of Audit Files, where required
Journals :
Capturing journals to correct the misallocation of expenses / credit notes
Ensuring that the turnaround time and monthly journal deadlines are met
REQUIREMENTS:
Grade 12 minimum
A Financial Diploma or Degree would be preferential
Previous creditors experience of at least 2 years
Previous experience in high volume finance environment will be beneficial
Syspro experience will be beneficial
Computer literacy:
Excel: Medium to advanced level. You will be required to perform lookups and prepare data for interpretation and / or analysis. Candidates should be able to perform basic calculations, as well as “vlookup”, “if”, “sort” and “filter” and “pivot table” functions
VAT knowledge. Candidates should have a working knowledge of when input vat can or cannot be claimed
Accounting and finance. Candidates will be expected to have a sound understanding of journals (debits and credits) and the difference between an expense item and capital expenditure (assets)
Experience with Foreign Payments will be preferential
Experience with Projects and Audits will be preferential